Notice to Prospective Vendors:
The U.S. Government, through its U.S. Embassy in Islamabad, has procurement and contracting requirements throughout the year to receive supplies and services. Requests for Proposal / Quotation (RFP/RFQ) are required to allow the Embassy to more accurately budget for these supplies and services; these will be announced on this Embassy website. Many will also be advertised in the SAM.GOV website for Contract Opportunities at www.beta.sam.gov (formerly Federal Business Opportunities – FedBizOps).
The Embassy highly recommends that vendors are registered in the System for Award Management (SAM) prior to submitting their quotes/offers for an open RFR/RFP. This facilitates the Embassy review process and results in a more efficient awarding of the contract. SAM is the official, U.S. government-operated website. It is free – there is NO charge to register or maintain your entity registration record in SAM.
SAM registration has three steps:
- Obtain DUNS number by clicking this link http://fedgov.dnb.com/webform,
- Obtain NCAGE code by clicking this link: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx,
- Complete the SAM registration by clicking this link: https://www.sam.gov/SAM/
Attached is the user guide (PDF 720 KB) for completing these steps to become a successful SAM registered vendor.
Vendors submitting RFP/RFQ are reminded that these projects are not yet funded, and the Embassy is not making any guarantee that the project will result in a solicitation or award of a contract.
All RFP/RFQ, solicitation announcements and awarded contracts will include all applicable provisions and clauses. All companies, firms, and agencies that respond to the solicitation must be technically qualified, financially responsible, and have the necessary personnel, satisfactory record of performance, satisfactory record of integrity and business ethics, equipment, licenses, and permits required by local authority.
Two specific provisions and clauses are copied below since they have been recently required as integral parts of all RFQs.
- Risk Analysis Management (RAM) Vetting
Offers that fall within our competitive range require additional processing for companies wishing to do business with the U.S. Embassy in Islamabad, Pakistan.
This extra risk analysis vetting is performed on key contractor personnel; including host country, third country, U.S. citizens, and Legal Permanent Residents of the United States. The vetting process applies to all contracts, purchase orders, delivery orders, Blanket Purchase Agreements (BPAs), and BPA calls.
A request for information will be emailed to offerors in the competitive range or selected vendors, and all interested vendors must provide all information requested in the form DS-4184, Risk Analysis Information. Vendors are required to submit the requested data required for vetting via a secure online portal linking them to the Risk Analysis Management (RAM) office; access to the Portal and instructions for creating an account will be provided to the vendor by email.
Successful passing of vetting is one condition of receiving award. Other factors are price reasonableness and technical acceptability. Each vendor should submit the requested data via the secure online RAM portal within 3-5 days after being contacted. Vendors who do not provide the information will not be considered for contract awards.
- Excise tax imposed on all payments made under specific U.S. Government contracts
For all contracts awarded by the U.S. Government after June 5, 2020 that exceed $250,000, Section 5000C of the Internal Revenue Code requires a 2% excise tax be imposed on all payments associated with that contract.
Section 5000C will not be applied if the payment is made to a foreign person entitled to relief from the tax imposed under section 5000C pursuant to an international agreement with the United States, including relief pursuant to a nondiscrimination provision of a qualified income tax treaty when the foreign person is entitled to the benefit of that provision.
For all offers that exceed $250,000, the offeror must submit Internal Revenue Service form W-14 that requests exemption as noted in the preceding paragraph. If approved, the excise tax will not be imposed under the contract.
- NDAA Section 889 restrictions on specific telecommunications equipment
Section 889 of the 2019 National Defense Authorization Act prohibits the federal government, government contractors, and grant and loan recipients from procuring or using certain “covered telecommunication equipment or services” that are produced by Huawei, ZTE, Hytera, Hikvision, and Dahua and their subsidiaries as a “substantial or essential component of any system, or as critical technology as part of any system.”
All potential or current contractors with the U.S. Government must review their direct and indirect usage of equipment manufactured by or provided by the above-mentioned companies and/or their subsidiaries. The U.S. Government will require a certification by the Contractor that affirms this. Click here to open the Embassy Letter with FAR Clauses to be completed and returned to the Embassy.
In cases where this certification is not possible – either because the contractor does use these companies and/or equipment, or the contractor cannot reliably determine this with confidence – the U.S. Government will seek a contract-specific waiver covering a specified period of time not to exceed one year.
To assist with questions or clarifications about specific contract opportunities, the Embassy Procurement and Contracting Section, may be reached through local telephone 051-201-4000 or via e-mail at Islamabad_GSO_Procurement@state.gov. Please note that this email address is for contracting and procurement inquiries only. Questions related to visas or other issues will not receive a reply.
The above information was updated on September 20, 2020.
RFQ#9586171 Supply of Auto Parts
STANDARD TENDER OF SERVICE (STOS)FOR PACKING AND SHIPPING 2020 - 2021
RFQ PR9562017 Split Air conditioner (U.S. Consulate Peshawar)
19PK3321Q1001 – Supply of Genuine Auto Parts
RFQ PR9561103: Blanket Purchase Agreement for Courier Services
RFQ PR8833758: Supply of Toners for US Embassy Islamabad
19PK3321Q1000 - Furniture item
PR9516560 : New Well Drilling with complete installation of required equipment and material at Container Yard University Town, U.S. Consulate General, Peshawar
PR9508863: Request for Price Quotation for Supply of Plotter and Tonners at U.S. Consulate General, Peshawar
Preventive Maintenance Services for Chillers and Air Handlers (Multistack) U.S. Embassy Islamabad, Pakistan
RFQ#19PK3320-Q-5994 Make Ready Services
RFQ#: RFQ#19PK3320-Q-5994 (PDF 1 MB)
Issue Date: September 14, 2020
Closing Date: October 20, 2020
19PK3320Q5994 Amendment 001 SF30_Signed (PDF 272 KB)
19PK3320Q5994 Questions & Answers (PDF 358 KB)
19PK3320Q5994_Attachment-A _Cleaning items Description 2020 (PDF 181 KB)
RFQ# 19PK3320Q5980 Annual Preventive Maintenance Services for Medium Voltage Switchgear (Eaton) at U.S. Embassy Islamabad, Pakistan
PR9381569 - Request for Price Quotation US Consulate Peshawar Primary DIN 40Mbps (CIR) on fiber
PR9381616 - Request for Price Quotation US Consulate Peshawar Secondary DIN 40Mbps (CIR) on fiber
19PK3320Q1024 – Mobile Phone
RFQ#19PK3320-Q-5995 Pest Control Services
19PK3320Q1023 – Giveaway Items (Caps, T-Shirts, Mugs & Pens)
Repair and Renovation Work at 45C 1, Gulberg III, Lahore
Solicitation title: Repair and Renovation Work at 45C 1, Gulberg III, Lahore
Solicitation number: 19-PK5020-Q-2004 (PDF 2 MB)
Issue date: August 11, 2020
Solicitation Closing date: September 2, 2020
Remove from website date: September 2, 2020
Solicitation Title: Blanket Purchase agreement for Water Supply
Preventive Maintenance Services for Ansul R-102 Fire suppression system, U.S. Embassy, Islamabad
Solicitation Number 19PK3320Q1022 for the acquisition of Hino Dutro Truck with Cargo Container
Notice ID: 19PK3320Q1022
For Contact Opportunities please visit: https://beta.sam.gov/opp/83811368c4454137812a9a85f953370b/view?keywords=19PK3320Q1022&sort=-relevance&index=opp&is_active=true&page=1&date_filter_index=0&inactive_filter_values=false
Issue Date: July 27, 2020
Closing Date: Aug 26, 2020 4:00 pm
Solicitation Number 19PK3320Q1021 for the acquisition of Toyota SUV and Pickups
Notice ID: 19PK3320Q1021
For Contact Opportunities please visit: https://beta.sam.gov/opp/62178860c54543388a341add6984beac/view?keywords=19PK3320Q1021&sort=-relevance&index=opp&is_active=true&page=1
Issue Date: July 27, 2020
Closing Date: Aug 26, 2020 4:00 pm
RFQ - PR9290827 Concertina Wire Upgrade (U.S. Consulate Peshawar)
9050959-V2 - Portable, Narcotics and Explosive Detector for ETN KPK
Marble Floor Repair and Resurfacing Work
RFQ# 19PK33-20-Q-5968 for Routine Elevator Maintenance
Request for Information of Videoscope for ETN KPK
Supply of CT-40 Contraband Team Inspection Kits for ETN KPK
RFQ-72039120Q00007 – Request for ATTORNEY SERVICES (USAID, Pakistan)
RFQ PR8603581 Architect and Engineer services for the installation design of one FEBR door (U.S. Consulate Peshawar)
RFQ - PR8853344 - Café Kitchen Air requirement study (U.S. Consulate Peshawar)
RFQ - PR9039363 Split Air conditioner (U.S. Consulate Peshawar)
RFQ - PR8992851 Installation and connection of separate grounding system (U.S. Consulate Peshawar)
RFQ - PR8827652 Hiring of English Language Teacher (ELT) (U.S. Consulate Peshawar)
RFQ: PR8953535 Booster pump SS assembly with VFD (U.S. Consulate Peshawar)
RFQ PR8954789 - Site Visit and Price Quotation for VNET (Secondary VPN) link at U.S. Consulate General Peshawar
- Solicitation Title: Site Visit and Price Quotation for VNET (Secondary VPN) link at U.S. Consulate General Peshawar
- RFQ#: PR8954789 (PDF 82 KB)
- Issue Date: January 22, 2020
- Closing Date: March 03, 2020